Virtual board meetings are a convenient and time-efficient way to gather and discuss important issues facing your non-profit organization. Meetings can be scheduled at the times that are convenient for board members without having to interrupt their work. They also let you retain and attract talent, regardless of their geographical location which expands your options for recruiting.
There are still a few issues with virtual board meetings despite their advantages. The first hurdle is to keep your attendees entertained. Without the social interaction and conversations that typically take place in person, it might be more difficult to keep people focused. To avoid this, create an agenda that has a clear plan to ensure everyone is on the same page and determine a time frame for discussion.
It’s also crucial to make sure that all participants are heard, even if they don’t speak up in the meeting. For this, you need to ask them to mute their microphones when they’re not speaking and only unmute their audio when they’re ready to speak. Also, you can use a video conference software that automatically records the audio and visuals of the meeting, meaning that even your less tech-savvy members will be able to take part.
It is crucial to have a board management software suite that provides secure document storage that allows sharing archives, annotations and archived documents before and https://boardroomtx.com/benefits-of-virtual-board-meetings/ during meetings. This will enable your board members to quickly review and distribute important documents including governing documents financial reports and other vital information. It will then be simple to gather precise and accurate minutes of the meeting to distribute following the meeting.